# 150 AI prompts for Auto Repair Shops

> Every prompt title in AI for Auto Repair Shops, grouped as the book groups them. Twelve are printed in full, free.

*Every prompt title in AI on the Job: Auto Repair Shops Edition. Twelve printed in full; the rest are in the book.*

## Setup & Voice (Prompts 1–15)

- **#1 Your permanent profile** — Paste into custom instructions: “I run a [N]-bay independent auto repair shop in [CITY, STATE] called [SHOP NAME]. We work on [ALL MAKES / SPECIALTY]. Typical work: [TOP 5]. Customer-facing writing: professional, plain, brief, 8th-grade level, no hype, no exclamation points, never talk down. Estimates and prices: always leave numbers as blanks unless I give them. Never state a repair is safe, guaranteed, or complete unless I said so.”
- #2 The tone calibrator
- #3 The plain-English filter
- #4 Shorter, always
- #5 Three versions
- #6 The de-jargonizer
- #7 Teach it your voice
- #8 The reverse brief
- #9 Fix my dictation
- #10 Translate for texting
- #11 The second opinion
- #12 Explain like a shop foreman
- #13 The checklist maker
- #14 Spanish version
- #15 What did I forget

## Estimates & Service Writing (Prompts 16–40)

- **#16 The estimate engine** — “Turn my notes into a customer-ready estimate explanation: WHAT YOU BROUGHT IT IN FOR (their complaint, their words), WHAT WE FOUND (plain English, one sentence per finding on what the part does and what’s wrong), WHAT WE RECOMMEND (in priority order), WHAT CAN WAIT (stated honestly). Every price and labor amount stays $____. Nothing is safe, guaranteed, or legally required unless I said it. No scare tactics. Under 250 words. Notes: [VOICE RAMBLE].”
- #17 The write-up capture
- #18 Scope tightener
- #19 The repair-priority estimate
- #20 The same-day cover note
- #21 The diag authorization ask
- #22 Worth fixing?
- #23 OE vs. aftermarket paragraph
- #24 The “why so much” reply
- #25 Price-match pushback
- #26 The apples-to-apples sheet
- #27 Financing mention
- **#28 The revision note** — “Customer asked to [CHANGE, e.g., do fronts only and hold the rears]. Write the short note with revised estimate #2: what changed, what didn’t, new total as $____, and that the original option stays open.”
- #29 Decline-the-job letter
- #30 The estimate-expiration nudge
- #31 Fleet quote cover letter
- #32 Sublet scope-of-work
- #33 The estimate template audit
- #34 The brake-job write-up
- #35 The big-job narrative
- #36 The transmission options estimate
- #37 The “found more” change order
- #38 Warranty terms paragraph
- #39 The maintenance pitch
- #40 Estimate-to-invoice handoff

## Customer Communication (Prompts 41–65)

- **#41 The message kit** — “Write my 10 standard customer texts in my voice: appointment confirmation with drop-off instructions, vehicle received/inspection underway, diagnosis done — estimate within the hour, approved and started with realistic ready-time, parts delay with new timeline, ready for pickup with total, 3-day estimate follow-up, after-hours auto-reply (tow-it-now vs. wait-for-morning criteria), comeback acknowledgment, review request. Under 45 words each, [BRACKETS] for variables.”
- #42 The two-window offer
- #43 The no-show save
- #44 The daily status engine
- #45 The running-behind text
- #46 Drop-off prep instructions
- #47 Pickup + walkaround message
- #48 The approval request
- #49 It’s a new problem, not a comeback
- #50 The genuine comeback
- #51 The 9 p.m. noise triage
- #52 Wake the quiet estimate
- **#53 The declined-work check-in** — “Write the 30-day check-in for a declined item: on [DATE] we noted [ITEM, e.g., rear pads at 3mm] and they held off. Friendly, no told-you-so, one line on what to listen/feel for, and an easy booking offer for [DAY]. Under 50 words.”
- #54 The mileage-based reminder
- #55 Shuttle and loaner logistics
- #56 Explaining the diag fee
- #57 The far-away parent
- #58 Fleet driver coordination
- #59 The elderly-customer version
- #60 The warranty-company wait
- #61 Holiday hours announcement
- #62 The referral thank-you
- #63 Difficult customer de-escalation
- #64 The while-you’re-in-there boundary
- #65 The goodbye letter

## Money & Paperwork (Prompts 66–85)

- **#66 The self-explaining invoice** — “Turn my job notes into invoice line-item descriptions: one line per operation, 1–2 sentences a non-car person understands — what we did and why. Diagnostic time as its own line with what testing performed and what it ruled out. Note old parts saved for the customer. Amounts $____, no warranty language I didn’t state. Notes: [PASTE].”
- #67 The deposit request
- #68 Progress payments on the big one
- #69 The receipt-with-a-future
- #70 The collection ladder
- #71 The payment-plan yes
- #72 The declined-card note
- #73 Estimate vs. final explainer
- #74 The abandoned-vehicle / lien letter
- #75 The fleet monthly summary
- **#76 The backordered part workaround** — “[PART] is backordered [N] weeks. Write two messages: one to the customer (honest delay note, whether the car is drivable meanwhile [MY CALL, NOT YOURS], interim option if any, new timeline), one to my parts supplier asking for alternates in stock [SPECS THAT MUST MATCH — I’ll verify fitment].”
- #77 The warranty claim
- #78 Paper-trail email
- #79 The labor-rate letter
- #80 Declined-work documentation
- #81 The sublet invoice check
- #82 Tax-time summary
- #83 The insurance-friendly refusal
- #84 The estimate-only fee note
- #85 End-of-week money sweep

## Reviews & Reputation (Prompts 86–105)

- **#86 Review reply batch** — “This week’s reviews: [PASTE, names removed]. Reply to each: 1–3 sentences, my voice, thank them, mention the job type once, vary wording so they don’t read templated. Under 4 stars: draft but mark HOLD FOR MY REVIEW.”
- #87 The 5-star with a detail
- #88 The 4-star with a niggle
- #89 The 3-star mystery
- #90 The factually-wrong review
- #91 The never-a-customer review
- #92 The 1-star response
- #93 The review-bomb triage
- #94 The grateful-moment ask
- #95 The big-job ask
- #96 The second ask (one only)
- #97 Testimonial to website copy
- #98 The case study
- #99 The milestone post
- #100 The apology that closes the loop
- #101 The photo permission ask
- #102 The BBB / consumer-agency response
- #103 The reputation audit
- #104 Competitor review mining
- #105 The honest-shop statement

## On the Job (Prompts 106–120)

- **#106 The plain-English diagnosis** — “Explain [FINDING + RECOMMENDATION] to a customer with zero car knowledge: one everyday analogy (good, not condescending), what the part does, what happens if they wait, and the three silent questions (safe to drive right now? how long will you have it? how do I know this fixes it?). Honest about any uncertainty I stated. Under 150 words, counter-conversational.”
- #107 The symptom sorter
- #108 The TSB distiller
- #109 The parts-cannon check
- #110 The job parts list
- #111 The bay dispatch plan
- #112 The declined-work sweep
- #113 Loaner and shuttle day plan
- #114 The safety minute
- #115 RO notes by voice
- #116 The handoff brief
- #117 Apprentice explainer
- #118 The DVI photo captions
- #119 End-of-day brain dump
- #120 The ‘should I take this job’ gut-check

## Marketing & Growth (Prompts 121–145)

- **#121 Profile overhaul** — “Write my Google Business Profile: description under 750 characters naming services and [AREA] naturally; services list with one-sentence plain descriptions for [SERVICES]; answers to the 8 questions drivers always ask (my make? loaner/shuttle? how fast? appointment needed? warranty? diagnostics? weekends? do you show me what you find?) — 2–3 sentences each, my voice, unknown facts as [BLANK].”
- #122 The photo strategy
- #123 Service page
- #124 Town page
- #125 A month of posts
- #126 The FAQ goldmine
- #127 Seasonal calendar
- #128 The warranty-cliff campaign
- #129 The pre-purchase inspection pitch
- #130 Fleet manager pitch
- #131 Seasonal campaign
- #132 The quarterly email
- **#133 Radio/podcast ad script** — “30-second local radio script: the check-engine-light-on-the-morning-commute scene, one differentiator [REAL ONE — photos with every estimate / loaners], shop name and location twice, no shouting, no rhymes.”
- #134 The signage brief
- #135 Website home page
- #136 Google Ads starter
- #137 The tech recruiting post
- #138 The trade-school pipeline letter
- #139 Community sponsorship post
- #140 The win-back offer
- #141 Review-to-ad pipeline
- #142 The ‘we do that too’ campaign
- #143 Competitor-gap positioning
- #144 The maintenance-plan page
- #145 Marketing month in 60 minutes

## Admin & Momentum (Prompts 146–150)

- **#146 The Monday morning brief** — “Organize my week from this mess: [PASTE CARS CARRYING OVER / PROMISES / PARTS DUE / FLEET DEADLINES]. Output: this week’s bay and schedule conflicts, the 3 revenue-critical items, customers owed calls today, and what I’m forgetting based on what I told you last week [IF IN THIS CHAT].”
- #147 The SOP writer
- #148 The meeting-with-myself
- #149 The delegation test
- #150 The edition-one graduation


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*AI on the Job Press · Greenlight Publishing · 2027 edition*