# 150 AI prompts for Contractors & Construction Managers

> Every prompt title in AI for Contractors & Construction Managers, grouped as the book groups them. Twelve are printed in full, free.

*Every prompt title in AI on the Job: Contractors & Construction Managers Edition. Twelve printed in full; the rest are in the book.*

## Setup & Voice (Prompts 1–15)

- **#1 Your permanent profile** — Paste into custom instructions: “I run a [SIZE]-person general contracting company in [CITY, STATE] called [BUSINESS NAME]. We do [PROJECT TYPES]. Typical projects: $[30k]–$[150k], [4]–[16] weeks. Client-facing writing: professional, plain, brief, 8th-grade level, no hype, no exclamation points. Proposals, estimates, change orders: always leave dollar amounts and dates as blanks unless I give them, and never add warranty, schedule, or permit promises I didn’t state.”
- #2 The tone calibrator
- #3 The plain-English filter
- #4 Shorter, always
- #5 Three versions
- #6 The de-jargonizer
- #7 Teach it your voice
- #8 The reverse brief
- #9 Fix my dictation
- #10 Translate for texting
- #11 The second opinion
- #12 Explain like a good super
- #13 The checklist maker
- #14 Spanish version
- #15 What did I forget

## Bids, Proposals & Change Orders (Prompts 16–40)

- **#16 The scope letter engine** — “Turn my walkthrough notes into a proposal scope of work: PROJECT OVERVIEW (client’s terms, 3–4 sentences), SCOPE OF WORK (by area or trade, one plain line per item), ALLOWANCES (each category as $____), WHAT’S NOT INCLUDED (what I flagged plus what clients commonly assume), TIMELINE (____ weeks, starting from permit issue and final selections). All dollars and dates blank. No warranty, permit, or completion promises I didn’t state. Notes: [VOICE RAMBLE].”
- #17 The walkthrough capture
- #18 The scope tightener
- #19 Good-better-best
- #20 The allowance explainer
- #21 The exclusions & assumptions builder
- #22 The allowance schedule
- #23 The permit paragraph
- #24 The ‘why so much’ reply
- #25 The low-bid education
- #26 The bid comparison checklist
- #27 The payment schedule paragraph
- **#28 The same-day change order** — “Turn my notes into a written change order: CHANGE ORDER #[N] for [PROJECT CODE]. WHAT CHANGED (client request or discovery, referencing photo [NUMBER] if I mentioned one), WHY (client request / concealed condition / code requirement), COST as $____ (add or deduct), SCHEDULE IMPACT as ____ days, work proceeds on signature. Plain English, signature and date lines for both parties. Notes: [RAMBLE].”
- #29 Decline-the-job letter
- #30 The bid-validity nudge
- #31 The commercial bid cover
- #32 The sub bid request
- #33 The proposal cover letter
- #34 Kitchen remodel narrative
- #35 Bathroom remodel narrative
- #36 Addition narrative
- #37 The concealed-conditions change order
- #38 The warranty paragraph
- #39 The pre-construction meeting agenda
- #40 Proposal-to-contract handoff

## Client & Sub Coordination (Prompts 41–65)

- **#41 The weekly client update** — “Turn my ramble into this week’s client update for [PROJECT CODE] with exactly these four sections: DONE THIS WEEK (bullets, plain English, lead with what they can see), COMING NEXT WEEK (what trades on site, what will be loud, dusty, or water-off), DECISIONS WE NEED FROM YOU (each with deadline as [DATE] and what it holds up), BUDGET STATUS (change orders to date as $____, allowances over/under as I stated). Under 250 words, steady confident tone. Notes: [FRIDAY RAMBLE].”
- #42 The message kit
- #43 Welcome to your remodel
- #44 The day-before-demo message
- #45 The decision-deadline message
- #46 The selections tracker
- #47 The disruption forecast
- #48 Bad news, mid-job
- #49 The ‘that’s a change’ boundary
- #50 The genuine mistake
- #51 The 9 p.m. text reply
- #52 The sub confirmation
- **#53 The reshuffle** — “[TRADE] slipped [N] days on [PROJECT CODE]. My sequence was: [LIST TRADES + DATES]. Draft the reshuffle: which following trades move and to when, the individual message to each affected sub (new dates, one-line reason, ask to confirm), and the line for Friday’s client update. I’ll verify the new dates before anything sends.”
- #54 The RFI
- #55 The no-show message
- #56 The three-way summary
- #57 Delay news, delivered well
- #58 Inspection day
- #59 The neighbor letter
- #60 The weekly look-ahead
- #61 Punch-list phase expectations
- #62 The final walkthrough invite
- #63 Difficult client de-escalation
- #64 The client-supplied materials boundary
- #65 The goodbye letter

## Money Paperwork (Prompts 66–85)

- **#66 The draw request** — “Write draw request #[N] for [PROJECT CODE]. My payment schedule: [PASTE MILESTONES + AMOUNTS]. This draw covers: [MILESTONE(S) REACHED]. Structure: milestones complete (one plain line each, with proof — inspection passed [DATE], photos attached), amount now due $____, remaining schedule after this draw, payment method and terms. Professional, warm close, under 150 words. No lien-waiver language — my attorney’s form handles that.”
- #67 The deposit request
- #68 The schedule of values
- #69 The progress invoice
- #70 The collections ladder
- #71 The final-balance plan
- #72 The retainage release
- #73 The final reconciliation
- #74 The lien warning letter
- #75 The lumberyard RFQ
- **#76 The backorder workaround** — “[ITEM, e.g., the windows] slipped [N] weeks at the manufacturer. Write two messages: one to the clients (honest delay note per #57 structure), one to my supplier asking for in-stock equivalents with the specs that must match [SIZES / RATINGS / FINISH] and what flexibility exists [COLOR / BRAND].”
- #77 The escalation letter
- #78 The paper-trail email
- #79 The sub invoice check
- #80 Insurance restoration documentation
- #81 The insurance-friendly refusal
- #82 Tax-time sorting
- #83 The change-order billing sweep
- #84 The allowance overage notice
- #85 The Friday money sweep

## Reviews & Reputation (Prompts 86–105)

- **#86 Review reply batch** — “This week’s reviews: [PASTE, names removed]. Reply to each: 1–3 sentences, my voice, thank them, mention the project type once (good for search), vary wording so they don’t read templated. Under 4 stars: draft but mark HOLD FOR MY REVIEW.”
- #87 The 5-star with a detail
- #88 The 4-star with a niggle
- #89 The 3-star mystery
- #90 The mid-project check-in
- #91 The never-a-client review
- #92 The 1-star response
- #93 The review-bomb triage
- #94 The review ask
- #95 The one follow-up nudge
- #96 The referral thank-you
- #97 Testimonial to website copy
- #98 The case study
- #99 The milestone post
- #100 The loop closer
- #101 The photo permission ask
- #102 The board-complaint response
- #103 The reputation audit
- #104 Competitor review mining
- #105 The neighborhood-group answer

## On the Job (Prompts 106–120)

- **#106 The daily log by voice** — “Turn my end-of-day ramble into a daily log entry: DATE / PROJECT CODE [internal number, not the address] / WEATHER / CREWS & SUBS ON SITE (who, headcount, hours if I said them) / WORK PERFORMED / MATERIALS DELIVERED / INSPECTIONS (who, result) / CONDITIONS FOUND / CONVERSATIONS & DECISIONS (who said what, especially client and inspector) / DELAYS & CAUSES / PHOTOS TAKEN [numbers] / TOMORROW’S PLAN. Terse and factual — this may be read in a dispute someday, so no opinions, no jokes, nothing I didn’t say. Ramble: [TALK].”
- #107 Logs to client summary
- #108 The crew brief
- #109 The sequencing devil’s advocate
- #110 Punch list capture & assignment
- #111 The material order checklist
- #112 The spec-change bulletin
- #113 The duration sanity check
- #114 The toolbox talk
- #115 The project closeout record
- #116 The handoff brief
- #117 Teach the new lead
- #118 Photo documentation captions
- #119 End-of-day brain dump
- #120 The ‘should I take this job’ gut-check

## Marketing & Growth (Prompts 121–145)

- **#121 Profile overhaul** — “Write my Google Business Profile: description under 750 characters naming project types and [AREA] naturally; services list with one-sentence plain descriptions for [PROJECT TYPES]; answers to the 8 questions homeowners always ask a contractor (licensed and insured? estimate fees? typical cost ranges? how long does a kitchen take? permits handled? who’s on site daily? how do payments work? references?) — 2–3 sentences each, my voice, license number where I give it, unknown facts as [BLANK].”
- #122 The photo strategy
- #123 The project-type page
- #124 The town page
- #125 A month of posts
- #126 The FAQ goldmine
- #127 The seasonal calendar
- #128 The we’re-on-your-street letter
- #129 The realtor letter
- #130 The architect & designer letter
- #131 The planning-season campaign
- #132 The quarterly newsletter
- **#133 The radio/podcast spot** — “30-second local radio script for a remodeling contractor: the scene is a family living through a kitchen remodel that’s going *well* — Friday update arrives, they know exactly what’s happening. One differentiator [TRUE ONE], name and number twice, no shouting, no rhymes.”
- #134 The jobsite sign & truck brief
- #135 The home page
- #136 Google Ads starter
- #137 The recruiting post
- #138 The trade-school letter
- #139 The sponsorship post
- #140 The lost-bid win-back
- #141 Review-to-ad pipeline
- #142 The ‘we do that too’ campaign
- #143 Competitor-gap positioning
- #144 The small-projects program page
- #145 Marketing month in 60 minutes

## Admin & Momentum (Prompts 146–150)

- **#146 The Monday morning brief** — “Organize my week from this mess: [PASTE PROJECTS / PROMISES / INSPECTIONS / DEADLINES]. Output: this week’s schedule conflicts, the 3 revenue-critical items, decisions owed to clients and by clients, calls owed today, and what I’m forgetting based on what I told you last week [IF IN THIS CHAT].”
- #147 The SOP writer
- #148 The meeting-with-myself
- #149 The delegation test
- #150 The edition-one graduation


---

*AI on the Job Press · Greenlight Publishing · 2027 edition*