# 150 AI prompts for Event & Wedding Planners

> Every prompt title in AI for Event & Wedding Planners, grouped as the book groups them. Twelve are printed in full, free.

*Every prompt title in AI on the Job: Event & Wedding Planners Edition. Twelve printed in full; the rest are in the book.*

## Setup & Voice (Prompts 1–15)

- **#1 Your permanent profile** — Paste into custom instructions: “I run a [SIZE]-person event planning business in [CITY, STATE] called [BUSINESS NAME]. We plan [weddings / corporate / social] — full-service $[X]–$[X], coordination $[X]–$[X]. My style words: [LIST]. Client-facing writing: warm, professional, unhurried, 8th-grade level, no hype, minimal exclamation points. Proposals and prices: always leave numbers as blanks unless I give them. Never use real client, guest, or venue-contact names — I use [BRACKETS] and you should too.”
- #2 The tone calibrator
- #3 The plain-English filter
- #4 Shorter, always
- #5 Three versions
- #6 The de-jargonizer
- #7 Teach it your voice
- #8 The reverse brief
- #9 Fix my dictation
- #10 Translate for texting
- #11 The second opinion
- #12 Explain like a lead planner
- #13 The checklist maker
- #14 Spanish version
- #15 What did I forget

## Inquiries & Proposals (Prompts 16–40)

- **#16 The inquiry reply** — “An inquiry just came in: [PASTE, real names swapped to FAKE NAMES]. Write my reply: (1) genuine congratulations referencing one specific detail from their message, (2) one sentence on why their date/venue/vision excites me, (3) next step — a free 30-minute discovery call — with two time windows, (4) one light logistical question (date or rough guest count, whichever they didn’t say). Warm, unhurried, under 130 words. No ‘your special day,’ no exclamation-point pileups, no pricing yet.”
- #17 The fit filter
- #18 The discovery-call capture
- #19 The proposal engine
- #20 The same-day cover note
- #21 The discovery questionnaire
- #22 Package descriptions that differentiate
- #23 The pricing-question answer
- #24 The budget-reality email
- #25 The venue-coordinator answer
- #26 The apples-to-apples sheet
- #27 The payment-schedule paragraph
- **#28 The proposal revision note** — “The couple asked to [CHANGE — e.g., move from full-service to partial planning]. Write the short note with revised proposal #2: what changed, what didn’t, new price as $____, and that the original option stays open until [DATE].”
- #29 The graceful decline
- #30 Wake the quiet proposal
- #31 The corporate RFP response cover letter
- #32 The corporate scope-of-work
- #33 The proposal template audit
- #34 The micro-wedding proposal
- #35 The cultural-wedding proposal narrative
- #36 The travel/destination note
- #37 The mid-planning upgrade note
- #38 The contract cover explainer
- #39 The welcome-aboard email
- #40 Proposal-to-kickoff handoff

## Client Communication (Prompts 41–65)

- **#41 The monthly planning update** — “Write this month’s planning update for [FAKE NAMES], [EVENT MONTH]. My notes: [RAMBLE]. Structure: DONE THIS MONTH / DECIDED (running list) / COMING UP (next 30 days) / NEED FROM YOU (each item with a date and why the date matters) / BUDGET CHECK (one line, figures as $____). Warm, brisk, skimmable on a phone. End with one genuinely reassuring sentence that is specific, not generic.”
- #42 The planning roadmap
- #43 Meeting agenda + recap
- #44 The decision-deadline message
- #45 The deadline escalation ladder
- #46 The options memo
- #47 The quick reassurance
- #48 The budget-creep check-in
- #49 The guest-count reality note
- #50 The weather-plan expectation setter
- #51 The 9 p.m. panic reply
- #52 The diplomacy pass
- **#53 The divorced-parents logistics note** — “Write parallel notes to two parents who don’t speak: each gets the same facts ([EVENT LOGISTICS THEY NEED]), warmth, and their own role named, with zero reference to the other parent beyond seating logistics. Identical information, separate dignity.”
- #54 The wedding-party wrangler
- #55 The Pinterest translation
- #56 The scope boundary
- #57 The bad-news delivery
- #58 The clause explainer
- #59 The postponement communication set
- #60 The milestone note
- #61 Difficult-client de-escalation
- #62 The week-of communication plan
- #63 The day-after note
- #64 The final-balance reminder
- #65 The release letter

## Vendor Coordination (Prompts 66–85)

- **#66 The vendor RFP** — “Write an RFP email to a [VENDOR TYPE] for [EVENT TYPE] on [DATE] at [VENUE — name only, no client names]: guest count [N], service style [STYLE], service window [TIMES], load-in constraints [DETAILS], style direction [3–5 WORDS], budget bracket $[X]–$[X] for this category, and what I need in the quote: itemized pricing, staffing ratio, included vs. rented, overtime rate, rain/backup policy. Quote by [DATE]. Professional, complete, easy to answer.”
- #67 The availability blast
- #68 The clarification round
- #69 The pre-booking scope check
- #70 The quote comparison
- #71 The booking notification
- #72 The gracious vendor decline
- #73 The BEO check
- #74 The day-of schedule distribution
- #75 The load-in logistics memo
- **#76 The substitution response** — “[VENDOR] wants to substitute [ORIGINAL] with [PROPOSED]. Write my reply: the questions that determine yes/no ([EQUIVALENCE POINTS — same lead? same variety and stem count?]), what I need in writing if we accept, and the price adjustment expectation as $____. Open-minded, not a pushover.”
- #77 The week-of confirmation blast
- #78 The paper-trail confirmation
- #79 The change authorization
- #80 The vendor-issue message
- #81 The vendor invoice check
- #82 The payment-schedule tracker
- #83 The final-count blast
- #84 The vendor thank-you
- #85 The vendor bench builder

## Reviews & Portfolio (Prompts 86–105)

- **#86 Review reply batch** — “Here are this week’s reviews: [PASTE — reviewer first names fine, remove venue names if they identify a private event]. Reply to each: 1–3 sentences, my voice, thank them, echo one specific moment they mentioned, credit the team or a vendor where they did, no ‘valued client’ corporate-speak, vary wording so they don’t read as templates. Under 4 stars: draft but mark HOLD FOR MY REVIEW.”
- #87 The 5-star with a detail
- #88 The 4-star with a niggle
- #89 The 3-star mystery
- #90 The factually-wrong review
- #91 The never-a-client review
- #92 The bad-review reply (privacy-safe)
- #93 The review-bomb triage
- #94 The review ask — glow window
- #95 The review ask — big event
- #96 The second ask (one only)
- #97 The case study recap
- #98 Testimonial to website copy
- #99 The vendor review writer
- #100 The credit-line formula
- #101 The feature permission ask
- #102 The styled-shoot label
- #103 The reputation audit
- #104 The referral thank-you
- #105 The community answer

## The Event Machine (Prompts 106–120)

- **#106 The master timeline** — “Build a master event-day timeline from my fixed points: [LIST — e.g., hair/makeup start, first look, ceremony 5:00, sunset 7:41, dinner service, venue hard out 11:00]. Vendor constraints: [LIST — load-in durations, arrival windows, the room flip, band set breaks]. Work backward from each fixed point, include buffers before ceremony and dinner, flag every place two things compete for the same window or crew, and mark any time you had to assume with [ASSUMED — CONFIRM]. Format: time / what happens / who owns it.”
- #107 The corporate run-of-show
- #108 The audience split
- #109 The timeline stress test
- #110 The room-flip plan
- #111 The checklist skeleton
- #112 The walkthrough capture
- #113 The ceremony run-of-show
- #114 The rain-plan communication set
- #115 The no-show protocol
- #116 The assistant brief
- #117 The day-of kit list
- #118 The post-event debrief
- #119 Production-week brain dump
- #120 The ‘should I take this event’ gut-check

## Marketing & Growth (Prompts 121–145)

- **#121 Profile overhaul** — “Write my Google Business Profile: description under 750 characters naming what I plan and [SERVICE AREA] naturally; services list with one-sentence plain descriptions for [MY SERVICES]; answers to the 8 questions couples always ask a planner (full-service vs. coordination? cost? your style or ours? events per weekend? our vendors or yours? travel? payment schedule? how do we start?) — 2–3 sentences each, my voice, unknown facts as [BLANK].”
- #122 The portfolio photo strategy
- #123 The wedding-platform profile
- #124 The services page
- #125 A month of posts
- #126 The FAQ goldmine
- #127 The venue introduction letter
- #128 The preferred-list follow-up
- #129 The vendor reciprocity note
- #130 The corporate pitch
- #131 The engagement-season calendar
- #132 The budget-education post
- **#133 The niche positioning statement** — “Here are my last ten events and which I loved: [LIST WITH FEELINGS]. Help me find the niche they point to ([CULTURAL WEDDINGS I KNOW DEEPLY / MICRO-WEDDINGS / CORPORATE OFFSITES]), then write my positioning statement three ways: website hero line, Instagram bio, and the sentence I say at networking events. The right couples should say ‘that’s us’; the wrong ones should self-select out.”
- #134 The micro-wedding page
- #135 Website home page
- #136 Google Ads starter
- #137 The caption batch
- #138 The real-wedding blog recap
- #139 The bridal-show follow-up
- #140 The anniversary note
- #141 Review-to-ad pipeline
- #142 The ‘we do corporate too’ campaign
- #143 Competitor-gap positioning
- #144 The referral-program note
- #145 Marketing month in 60 minutes

## Admin & Momentum (Prompts 146–150)

- **#146 The Monday morning brief** — “Organize my week from this mess: [PASTE EVENTS / CLIENT PROMISES / VENDOR DEADLINES / PAYMENTS]. Output: this week’s collisions (two events competing for me), the 3 revenue-critical items, calls owed today, payments due (#82), and what I’m forgetting based on what I told you last week [IF IN THIS CHAT].”
- #147 The SOP writer
- #148 The season debrief
- #149 The delegation test
- #150 The edition-one graduation


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*AI on the Job Press · Greenlight Publishing · 2027 edition*