# 150 AI prompts for HR & Recruiting Professionals

> Every prompt title in AI for HR & Recruiting Professionals, grouped as the book groups them. Twelve are printed in full, free.

*Every prompt title in AI on the Job: HR & Recruiting Professionals Edition. Twelve printed in full; the rest are in the book.*

## Setup & Voice (Prompts 1–15)

- **#1 Your permanent profile** — Paste into custom instructions: “I’m the HR [MANAGER / GENERALIST / DEPARTMENT OF ONE / RECRUITER] at a [SIZE]-person [INDUSTRY] company in [STATE]. I handle [AREAS]. Writing: professional, warm, plain English, 8th-grade level, no jargon, no exclamation points. Never include real employee or candidate names — I use [BRACKETS] and fill them in my own systems. Leave salaries, dates, and benefit amounts blank unless I give them. You draft documents; you never evaluate, score, or compare people — if I ask, remind me that’s my call. Flag anything that sounds like a legal commitment for counsel.”
- #2 The tone calibrator
- #3 The plain-English filter
- #4 Shorter, always
- #5 Three versions
- #6 The de-jargonizer
- #7 Teach it your voice
- #8 The reverse intake
- #9 Fix my dictation
- #10 Email to chat message
- #11 The second opinion
- #12 Explain like a mentor
- #13 The checklist maker
- #14 The translation pass
- #15 What did I forget

## Recruiting & Candidate Experience (Prompts 16–40)

- **#16 The job posting engine** — “Write a job posting for [TITLE]. Day-to-day reality: [FROM INTAKE]. Must-haves (ONLY these): [LIST]. Nice-to-haves (labeled as such): [LIST]. Salary range: [RANGE — I’ll verify my state’s posting rules]. Structure: what you’ll do, what you’ll bring, what we offer, how we hire (real steps and timeline). Plain English, no ‘rockstar’ or ‘fast-paced’ clichés, no requirements I didn’t list, readable by a great candidate in 60 seconds.”
- #17 The bias sweep
- #18 The requirements audit
- #19 The transparency paragraph
- #20 Sourcing outreach — first touch
- #21 Outreach follow-up
- #22 The internal referral ask
- #23 The req kickoff summary
- #24 The posting, re-cut per channel
- #25 The application acknowledgment
- #26 The candidate-experience kit
- #27 Candidate prep notes
- **#28 The scheduling untangler** — “Write the scheduling email offering [SLOTS], stating time zone, format, total duration, and who to contact if none work — plus a one-line reschedule policy that doesn’t punish them for having a job. Under 90 words.”
- #29 The hiring-manager intake
- #30 The structured interview guide
- #31 The debrief form
- #32 The panel brief
- #33 Rejection — application stage
- #34 Rejection — after phone screen
- #35 The rejection kit
- #36 The silver-medalist note
- #37 Offer-call talking points
- #38 The decline response
- #39 The re-engage
- #40 The recruiting recap

## Employee Communications (Prompts 41–65)

- **#41 The policy announcement** — “Write an all-staff announcement about [POLICY CHANGE]. Facts: [WHAT’S CHANGING / WHAT’S NOT / EFFECTIVE DATE / HONEST WHY]. Structure: the change in one sentence, who’s affected, what to do and by when, why, where the full policy lives, who to ask. Under 250 words, plain English, no ‘per our updated policy’ voice. Then a 5-question FAQ anticipating real questions — including the cynical one they won’t ask out loud, answered honestly.”
- #42 The policy FAQ builder
- #43 The change-with-a-why
- #44 The benefits summary rewrite
- #45 The open-enrollment sequence
- #46 The deductible translator
- #47 The plan comparison
- #48 The pre-start welcome
- #49 The onboarding sequence
- #50 The first-week schedule
- #51 The 30-60-90 check-in guides
- #52 Recognition with specifics
- **#53 The work anniversary** — “Write a [N]-year anniversary note for [EMPLOYEE] using these true specifics: [WHAT THEY’RE KNOWN FOR / A REAL CONTRIBUTION]. Short, personal, no ‘valued team member’ boilerplate. If I gave you no specifics, ask me for one instead of faking warmth.”
- #54 The all-hands FAQ prep
- #55 The survey loop
- #56 The closure notice
- #57 The hard announcement
- #58 The EAP reminder
- #59 The payroll-change notice
- #60 The manager cascade brief
- #61 The nudge ladder
- #62 The intranet article
- #63 The ‘ask HR’ answer template
- #64 The offboarding kit
- #65 The comms calendar

## The Paperwork Engine (Prompts 66–85)

- **#66 The handbook section draft** — “Draft a handbook section on [TOPIC] for a [SIZE]-person company in [STATE]. My intent: [WHO’S ELIGIBLE / RULES / PROCESS]. Plain English, structured: purpose, who it applies to, the policy, the process, who to ask. Top line in bold: ‘DRAFT — NOT POLICY UNTIL REVIEWED BY EMPLOYMENT COUNSEL.’ At bottom, list every statement touching legal territory (leave, wage-and-hour, protected classes, monitoring, at-will) as flagged questions for our attorney. Cite no statutes as fact — write [COUNSEL: CONFIRM] wherever law determines the answer.”
- #67 The handbook plain-language pass
- #68 The handbook gap check
- #69 The SOP writer
- #70 The process-inventory sprint
- #71 The review-cycle kickoff kit
- #72 The review clarity pass
- #73 The review-language bias screen
- #74 The feedback coach
- #75 The goals translator
- **#76 The offer packet** — “Here’s our counsel-approved offer letter template: [PASTE]. Fill in fields only — [NAME], [TITLE], [START DATE], [SALARY], [EXEMPT/NON-EXEMPT AS I’VE CLASSIFIED IT], [CONTINGENCIES] — changing no other language, adding no sentences, softening nothing. If a field I gave conflicts with the template’s language, stop and tell me instead of resolving it. Then separately draft the warm congratulations email that carries it: genuinely excited, next steps and deadline clear, my line for questions.”
- #77 The JD refresh
- #78 The classification workup
- #79 The org documentation
- #80 The onboarding paperwork checklist
- #81 The file-audit checklist
- #82 The compliance calendar
- #83 The acknowledgment wrapper
- #84 The HR metrics one-pager
- #85 The Friday paperwork sweep

## The Hard Conversations (Prompts 86–105)

- **#86 Termination talking points** — “Help me prepare talking points for a termination meeting. The decision is made and reviewed [WITH COUNSEL / PER OUR PROCESS]; nothing you write changes or re-argues it. Approved reason: [ONE FACTUAL SENTENCE]. Draft: (1) an opening that says what’s happening in the first two sentences — no false-hope warm-up; (2) the reason, stated once, factually, no characterizations; (3) logistics [FINAL PAY / BENEFITS / EQUIPMENT / REFERENCES — I’ll supply and verify]; (4) three respectful responses if they get angry, cry, or argue — none reopening the decision, apologizing for it, or promising anything. Under one page. Flag any sentence that could read as a new commitment.”
- #87 The termination-day checklist
- #88 The team announcement after a departure
- #89 The severance conversation prep
- #90 The PIP conversation prep
- #91 The PIP check-in structure
- #92 The interactive-process communications
- #93 The essential-functions worksheet
- #94 The leave-process explainer
- #95 The contemporaneous note
- #96 The manager coaching prep
- #97 The tears-and-anger rehearsal
- #98 The resignation response
- #99 The exit interview guide
- #100 The exit-themes rollup
- #101 The bereavement note
- #102 The return-to-work welcome
- #103 The role-change conversation
- #104 The mediation prep
- #105 The boundaries script

## The Knowledge Work (Prompts 106–120)

- **#106 The law-update distiller** — “Here are employment-law updates I’ve collected this month: [PASTE ARTICLES/ALERTS]. For each: what changed in two plain sentences; who it applies to (state, size, industry); effective date AS STATED IN THE SOURCE — if unstated, write UNKNOWN, don’t supply one; what an HR department like mine ([SIZE], [STATE]) might need to change. Rank by likely impact. Label the output DRAFT FOR COUNSEL REVIEW — my reading list organized, not legal advice.”
- #107 The counsel agenda
- #108 The ‘does this apply to us’ filter
- #109 The comp-conversation prep
- #110 The comp organizer
- #111 The training-mandate tracker
- #112 The manager-skills module
- #113 The scenario bank
- #114 The system how-to
- #115 The system-change checklist
- #116 The recert study plan
- #117 The commute quiz
- #118 The concept-to-practice bridge
- #119 The conference distiller
- #120 The acronym translator

## Career & Practice Growth (Prompts 121–145)

- **#121 The AI-use policy draft** — “Draft an AI acceptable-use policy for a [SIZE]-person [INDUSTRY] company, to be refined with IT and reviewed by counsel — mark it DRAFT accordingly. Cover: (1) which AI tools this applies to, plainly; (2) data rules — what never enters consumer AI tools (customer data, employee/candidate personal data, anything confidential or regulated), with examples employees recognize; (3) the drafting-vs-deciding rule — AI may draft and summarize, never make or effectively make decisions about people, and why, briefly; (4) verification — humans own the accuracy of anything AI-assisted that leaves the company; (5) approved tools and accounts [WITH IT]; (6) who to ask, and violations [FLAG FOR COUNSEL]. Readable in five minutes, zero fear-mongering — make safe use easy, not all use scary.”
- #122 The stakeholder memo
- #123 The exec briefing
- #124 The policy rollout kit
- #125 The Monday triage
- #126 The quarter in review
- #127 The promotion case
- #128 The headcount case
- #129 The HR resume rewrite
- #130 The niche interview
- #131 The client outreach note
- #132 The retained-vs-contingent explainer
- **#133 The LinkedIn profile overhaul** — “Rewrite my LinkedIn headline and About section from these facts: [NICHE / REAL RESULTS WITH NUMBERS / WHO I SERVE]. First-person, specific, no ‘passionate about connecting talent’ boilerplate, no credential or metric I didn’t supply. Three headline options.”
- #134 The content month
- #135 The anonymized case study
- #136 The proposal builder
- #137 The fractional-HR services page
- #138 The discovery-call script
- #139 The referral engine
- #140 The client onboarding kit
- #141 The monthly client report
- #142 The stay-in-touch
- #143 The speaking pitch
- #144 The newsletter
- #145 The pipeline review

## Admin & Momentum (Prompts 146–150)

- **#146 The Monday morning brief** — “Organize my week from this mess: [PASTE MEETINGS / DEADLINES / PROMISES / WORRIES]. Output: conflicts, the three items with legal or payroll clocks, who’s waiting on me and for what, and what I’m probably forgetting given the season [REVIEW CYCLE / ENROLLMENT / QUARTER-END].”
- #147 The interruption logger
- #148 The meeting-with-myself
- #149 The delegation test
- #150 The edition-one graduation


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*AI on the Job Press · Greenlight Publishing · 2027 edition*