# 150 AI prompts for Restaurant & Café Owners

> Every prompt title in AI for Restaurant & Café Owners, grouped as the book groups them. Twelve are printed in full, free.

*Every prompt title in AI on the Job: Restaurant & Café Owners Edition. Twelve printed in full; the rest are in the book.*

## Setup & Voice (Prompts 1–15)

- **#1 Your permanent profile** — Paste into custom instructions: “I own a [SEATS]-seat [CONCEPT] in [CITY, STATE] called [RESTAURANT NAME]. Average ticket around $[AMOUNT]. Known for [2–3 TRUE THINGS]. Guest-facing writing: warm, plain, brief, 8th-grade level, no purple prose, no exclamation points. Always leave prices as blanks unless I give them. Never write anything that promises a dish is allergen-free or safe for a medical diet — flag those back to me.”
- #2 The tone calibrator
- #3 The plain-English filter
- #4 Shorter, always
- #5 Three versions
- #6 The de-cheffing filter
- #7 Teach it your voice
- #8 The reverse brief
- #9 Fix my dictation
- #10 Email to text
- #11 The second opinion
- #12 Explain like a chef
- #13 The checklist maker
- #14 Spanish version
- #15 What did I forget

## Menus, Specials & Catering Quotes (Prompts 16–40)

- **#16 The menu line** — “Write menu descriptions for these dishes: [DISH + KEY INGREDIENTS + METHOD + WHAT MAKES IT OURS, one per line]. Under 20 words each, name the main ingredients and the method, one memorable specific, no ‘succulent’/‘mouthwatering’/‘delectable,’ no sourcing or freshness claims I didn’t state. Prices blank.”
- #17 The walk-in capture
- #18 The menu tightening pass
- #19 The catering quote engine
- #20 The same-day cover note
- #21 The daily specials pack
- #22 The changeover announcement
- #23 The price-update rewrite
- #24 The dietary-request reply
- #25 The “why catering costs that” reply
- #26 The comparing-caterers checklist
- #27 The tasting invitation
- **#28 The revised quote note** — “The client changed [COUNT / MENU / SERVICE STYLE]. Write the short note with revised quote #2: what changed, what didn’t, new per-head as $____, and that the original option stays open until [DATE].”
- #29 The decline-the-event letter
- #30 The quote-deadline nudge
- #31 The recurring-lunch proposal
- #32 The full-service event scope
- #33 The quote template audit
- #34 The wedding/rehearsal proposal
- #35 The holiday party package
- #36 The food-truck event quote
- #37 The event-day logistics sheet
- #38 The catering terms paragraph
- #39 The add-on paragraph
- #40 Quote-to-invoice handoff

## Guest Communication (Prompts 41–65)

- **#41 The guest message kit** — “Write my 10 standard guest messages in my voice: reservation confirmation, large-party confirmation with deposit + final-count deadline, day-before reminder with parking note, fully-committed waitlist reply, event-inquiry first reply (asking date + headcount), event follow-up after 4 quiet days, holiday hours announcement, left-item note, post-complaint check-in, first-time large-party thank-you. Under 60 words each, [BRACKETS] for variables.”
- #42 The reservation-change reply
- #43 The no-show follow-up
- #44 The quoted-wait recovery
- #45 The large-party ladder
- #46 The pre-event logistics text
- #47 The post-event thank-you
- #48 The next-day recovery note
- #49 The mistaken-identity reply
- #50 The genuine mistake
- #51 The after-hours reply
- #52 Wake the quiet event inquiry
- **#53 The we-miss-you note** — “Write a short note to regulars we haven’t seen in a while [LIST CONTEXT — reservation platform flags 6+ months]: no guilt, one thing that’s new since they’ve been in [TRUE ITEM], and a welcome back. Under 60 words. It should read like hospitality, not automation.”
- #54 The gift card reply
- #55 The left-item note
- #56 The service-charge explainer
- #57 The buyout reply
- #58 The planner coordination email
- #59 The accessibility answer
- #60 The neighbor letter
- #61 The holiday hours pack
- #62 The regulars thank-you
- #63 Difficult-guest de-escalation
- #64 The policy reply
- #65 The goodbye letter

## Money & Vendors (Prompts 66–85)

- **#66 The vendor paper trail** — “Write a short email to [VENDOR] confirming today’s call about [ISSUE — shorted cases on invoice #——, wrong sub, refused delivery]. State what was agreed: [CREDIT / REDELIVERY / PRICE HONORED THROUGH DATE]. Factual, professional, zero heat — I need this rep tomorrow. Subject line included. Under 100 words.”
- #67 The price-jump query
- #68 The credit request
- #69 The refused-delivery record
- #70 The catering money ladder
- #71 The corporate-terms reply
- #72 The unpaid-balance ladder
- #73 Quote vs. final explainer
- #74 The re-bid request
- #75 The new-vendor cover note
- **#76 The substitution ask** — “[ITEM] is out at my distributor for [N] weeks. Write the email asking for in-stock equivalents that match: [SPECS THAT MATTER — pack size, grade, origin if it’s on my menu as a claim]. Flag that anything replacing a named menu claim (see my menu language) has to actually match the claim or I need to know.”
- #77 The equipment warranty claim
- #78 The recipe-costing sheet
- #79 The re-pricing pass
- #80 The accountant question list
- #81 The invoice audit
- #82 The shoebox sorter
- #83 The inflated-invoice refusal
- #84 The donation-request reply
- #85 End-of-week money sweep

## Reviews & Reputation (Prompts 86–105)

- **#86 The weekly review batch** — “This week’s Google and Yelp reviews: [PASTE, names removed]. Reply to each: 1–3 sentences, my voice, thank them, echo one specific thing they mentioned (a dish, a server moment, the patio), vary wording so they don’t read templated, no ‘valued guest.’ Under 4 stars: draft but mark HOLD FOR MY REVIEW.”
- #87 The 5-star with a detail
- #88 The 4-star with a niggle
- #89 The 3-star mystery
- #90 The factually-wrong review
- #91 The never-dined-here review
- #92 The one-star reply
- #93 The review-bomb triage
- #94 The review ask card
- #95 The catering review ask
- #96 The health-scare reply
- #97 Testimonial to website copy
- #98 The press reply
- #99 The milestone post
- #100 The closed-loop reply
- #101 The photo permission ask
- #102 The formal complaint response
- #103 The reputation audit
- #104 Competitor review mining
- #105 The local-forum answer

## Back of House (Prompts 106–120)

- **#106 The batch scaler** — “Scale this recipe from [CURRENT YIELD] to [TARGET YIELD]: [PASTE RECIPE]. Original and scaled amounts side by side, sensible kitchen units (quarts and pounds, not 47 tablespoons), and flag every ingredient that does NOT scale straight-line — salt, spices, chiles, leavening, gelatin — with ‘start at X, adjust by taste’ instead of a hard number. Note equipment reality at the new volume ([KETTLE/MIXER] capacity).”
- #107 The prep list from the book
- #108 The spec-sheet distiller
- #109 The equipment rubber duck
- #110 The SOP from a ramble
- #111 Opening and closing checklists
- #112 The line-check sheet
- #113 The par-level worksheet
- #114 The pre-shift note
- #115 The shift note
- #116 The handoff brief
- #117 The why-we-do-it trainer
- #118 The new-hire first week
- #119 End-of-night brain dump
- #120 The schedule first draft

## Marketing & Growth (Prompts 121–145)

- **#121 Profile overhaul** — “Write my Google Business Profile: description under 750 characters naming cuisine, neighborhood, and 2–3 true signatures naturally; answers to the 10 questions diners always ask (reservations, parking, kids, dogs on the patio, gluten-free options — per my Chapter 10 rules, describing process without guaranteeing safety — happy hour, private events, delivery, vegan options, Friday waits) — 2–3 sentences each, my voice, unknown facts as [BLANK]; and a monthly update checklist (menu link, photos, holiday hours).”
- #122 The photo shot list
- #123 The website home page
- #124 The story page
- #125 A month of posts, in my voice
- #126 The FAQ goldmine
- #127 The 12-month calendar
- #128 The new-dish launch
- #129 The catering pitch letter
- #130 The planner-and-concierge letter
- #131 The slow-night campaign
- #132 The monthly regulars email
- **#133 The event announcement** — “Write the announcement for [EVENT — trivia night, live jazz Sunday, guest-chef collab]: what, when, cost [$____ / free], how to reserve, and why it’ll actually be good [TRUE SPECIFICS]. Versions: Instagram, GBP, email paragraph, and the table card. No exclamation-point pileup.”
- #134 The ticketed-dinner sales copy
- #135 The delivery-app listing
- #136 Local ads starter
- #137 The recruiting post
- #138 The culinary-program letter
- #139 The sponsorship post
- #140 The soft-opening / anniversary press note
- #141 Review-to-ad pipeline
- #142 The “we do that too” campaign
- #143 Competitor-gap positioning
- #144 The gift card push
- #145 Marketing month in 60 minutes

## Admin & Momentum (Prompts 146–150)

- **#146 The Monday brief** — “Organize my week from this mess: [PASTE — events booked, deliveries, staff out, promises made, deadlines]. Output: schedule conflicts, the 3 revenue-critical items, calls owed today, and what I’m forgetting based on what I told you last week [IF IN THIS CHAT].”
- #147 The weekly numbers look
- #148 The meeting-with-myself
- #149 The delegation test
- #150 The edition-one graduation


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*AI on the Job Press · Greenlight Publishing · 2027 edition*