# 150 AI prompts for Small Business Owners

> Every prompt title in AI for Small Business Owners, grouped as the book groups them. Twelve are printed in full, free.

*Every prompt title in AI on the Job: Small Business Owners Edition. Twelve printed in full; the rest are in the book.*

## Setup & Voice (Prompts 1–15)

- **#1 Your permanent profile** — Paste into custom instructions: “I own a [BUSINESS TYPE] in [CITY, STATE] called [BUSINESS NAME], with [N] employees. My customers are [WHO]. What we sell: [TOP 3–5 SERVICES OR PRODUCT CATEGORIES]. Customer-facing writing: professional, plain, brief, 8th-grade level, no hype, no exclamation points. Quotes and prices: always leave numbers as blanks unless I give them.”
- #2 The tone calibrator
- #3 The plain-English filter
- #4 Shorter, always
- #5 Three versions
- #6 The de-jargonizer
- #7 Teach it your voice
- #8 The reverse brief
- #9 Fix my dictation
- #10 Translate for texting
- #11 The second opinion
- #12 Explain like an old hand
- #13 The checklist maker
- #14 Spanish version
- #15 What did I forget

## Selling It (Prompts 16–40)

- **#16 The quote engine** — “Turn my notes into a customer-ready quote: WHAT YOU ASKED FOR (their need in plain English, so they know I listened), WHAT WE’LL DO (the work or product, step by step or item by item, no jargon), WHAT’S INCLUDED (everything I mentioned), WHAT’S NOT INCLUDED (anything I flagged). Every price stays $____. No guarantee, warranty, or certification language I didn’t state. Under 250 words. My notes: [VOICE RAMBLE].”
- #17 The capture organizer
- #18 The scope tightener
- #19 Good-better-best
- #20 The same-day cover note
- #21 Wake the quiet quote
- #22 The rush-order note
- #23 The product description engine
- #24 The “why you cost more” reply
- #25 Price-match pushback
- #26 The apples-to-apples checklist
- #27 The easier-yes line
- **#28 The revision note** — “Customer asked to [CHANGE — smaller scope / different item / new date]. Write the short note with revised quote #2: what changed, what didn’t, new total as $____, and that the original option stays open.”
- #29 Decline-the-job letter
- #30 The quote-expiry nudge
- #31 The business-client proposal
- #32 The service menu writer
- #33 The quote template audit
- #34 The package builder
- #35 The discovery questions
- #36 The honest add-on
- #37 The mid-job addition
- #38 The waitlist message
- #39 The custom-order recap
- #40 Quote-to-invoice handoff

## Serving Them (Prompts 41–65)

- **#41 The message kit** — “Write my 10 standard customer messages in the voice you learned from my samples: confirmation, day-before reminder, on-my-way or order-ready, running late + new time, done/delivered + thanks, 3-day quote follow-up, reschedule request, after-hours auto-reply with what counts as urgent, problem acknowledgment, review request. Under 45 words each, [BRACKETS] for variables.”
- #42 The two-window offer
- #43 The no-show save
- #44 Running very late
- #45 The closure notice
- #46 Day-of prep instructions
- #47 The done-and-delivered message
- #48 Bad news, delivered well
- #49 “That’s not what I ordered”
- #50 The genuine mistake, owned
- #51 The 9 p.m. non-urgent reply
- #52 The saved answer
- **#53 The long-wait update** — “[ITEM/JOB] is delayed [N] weeks by [CAUSE]. Write two messages: one to the customer (honest delay note, interim option if any, new date, easy out if they’d rather cancel), one to my supplier asking for alternatives in stock [WHAT MUST MATCH].”
- #54 The policy, explained kindly
- #55 The small-mess apology
- #56 Explaining the fee
- #57 The scope-creep boundary
- #58 The after-hours auto-reply
- #59 The take-your-time version
- #60 The business-client update
- #61 The win-back
- #62 The referral thank-you
- #63 Difficult-customer de-escalation
- #64 The second-chance invitation
- #65 The goodbye letter

## Collecting It (Prompts 66–85)

- **#66 The self-explaining invoice** — “Turn my notes into invoice line items: one line per distinct piece of work or product, 1–2 customer-clear sentences each, consultation or prep work as its own line, amounts $____, no payment terms or warranty language I didn’t state. Notes: [PASTE].”
- #67 The deposit request
- #68 The progress-payment schedule
- #69 The receipt with a future
- #70 The collection ladder
- #71 The payment-plan yes
- #72 The bounced-payment note
- #73 The estimate-vs-final explainer
- #74 The small-claims prep memo
- #75 The vendor quote request
- **#76 The short-shipment claim** — “Write a claim email to [SUPPLIER]: PO #[N], what was ordered vs. what arrived [SPECIFICS], photos referenced, what I need ([REPLACEMENT BY DATE / CREDIT]), and the order this affects on my end. Factual, complete, no heat.”
- #77 The refund done right
- #78 The paper-trail email
- #79 The price-increase letter
- #80 The chargeback response
- #81 The vendor invoice check
- #82 The expense organizer
- #83 The discount-request refusal
- #84 The consultation-fee note
- #85 The end-of-week money sweep

## Your Name (Prompts 86–105)

- **#86 The review reply batch** — “This week’s reviews: [PASTE, names removed]. Reply to each: 1–3 sentences, my voice, thank them, mention the specific product or service once, vary wording so they don’t read templated. Under 4 stars: draft but mark HOLD FOR MY REVIEW.”
- #87 The 5-star with a detail
- #88 The 4-star with a niggle
- #89 The 3-star mystery
- #90 The factually-wrong review
- #91 The never-a-customer review
- #92 The 1-star response
- #93 The review-bomb triage
- #94 The review ask — happy visit
- #95 The review ask — big order
- #96 The second ask (one only)
- #97 Testimonial to website copy
- #98 The case study
- #99 The milestone post
- #100 The loop-closed reply
- #101 The permission ask
- #102 The complaint-portal response
- #103 The reputation audit
- #104 Competitor review mining
- #105 The neighborhood-group answer

## Running It (Prompts 106–120)

- **#106 The SOP writer** — “I’m going to ramble how we do [PROCESS]. Turn it into a checklist SOP a brand-new hire could follow without asking me anything: steps in order, exact details kept, quality checks marked CHECK, the 2–3 mistakes new people make flagged where they happen. Only include steps I actually said — if something seems missing, ask me instead of inventing it. My ramble: [VOICE RAMBLE].”
- #107 The open/close pair
- #108 The situation cards
- #109 The staff knowledge sheet
- #110 The honest hiring ad
- #111 Interview questions that predict
- #112 The first-week onboarding checklist
- #113 The training quiz
- #114 The training doc
- #115 The shift-handoff note
- #116 The 15-minute staff meeting
- #117 The tough-talk prep
- #118 The delegation test
- #119 The Friday batch
- #120 The “should I take this on” gut-check

## Marketing & Growth (Prompts 121–145)

- **#121 The profile overhaul** — “Write my Google Business Profile: description under 750 characters naming what I sell and [AREA] naturally; services/products list with one-sentence plain descriptions for [OFFERINGS]; answers to the 8 questions customers always ask a [BUSINESS TYPE] (hours, parking, payment, walk-ins vs. appointments, price range, delivery, what’s different, how far ahead to book) — 2–3 sentences each, my voice, unknown facts as [BLANK].”
- #122 The photo shot list
- #123 The service/product page
- #124 The local landing page
- #125 A month of posts
- #126 The FAQ goldmine
- #127 The seasonal calendar
- #128 The just-in / just-done post
- #129 The partnership letter
- #130 The corporate/wholesale pitch
- #131 The seasonal campaign
- #132 The quarterly newsletter
- **#133 The local ad script** — “30-second local radio/podcast ad script for my [BUSINESS TYPE]: open on the customer’s real moment of need [SCENE], one true differentiator, name and location twice, no shouting, no rhymes.”
- #134 The sign brief
- #135 The home page
- #136 The ads starter
- #137 The launch announcement
- #138 The simple loyalty sketch
- #139 The sponsorship post
- #140 The lost-bid win-back
- #141 The review-to-ad pipeline
- #142 The “we do that too” campaign
- #143 Competitor-gap positioning
- #144 The event plan
- #145 Marketing month in 60 minutes

## Admin & Momentum (Prompts 146–150)

- **#146 The Monday morning brief** — “Organize my week from this mess: [PASTE JOBS / ORDERS / PROMISES / DEADLINES]. Output: this week’s schedule conflicts, the 3 revenue-critical items, messages owed today, and what I’m forgetting based on what I told you last week [IF IN THIS CHAT].”
- #147 The contract translator
- #148 The quarterly meeting-with-myself
- #149 The monthly numbers snapshot
- #150 The edition-one graduation


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*AI on the Job Press · Greenlight Publishing · 2027 edition*