# 150 AI prompts for Veterinary Teams

> Every prompt title in AI for Veterinary Teams, grouped as the book groups them. Twelve are printed in full, free.

*Every prompt title in AI on the Job: Veterinary Teams Edition. Twelve printed in full; the rest are in the book.*

## Setup & Voice (Prompts 1–15)

- **#1 Your permanent profile** — Paste into custom instructions: “I’m the [OWNER / PRACTICE MANAGER / LEAD TECH] at [PRACTICE NAME], a [N]-doctor small-animal practice in [CITY, STATE]. We see [SPECIES]. Client-facing writing: warm, plain, brief, 8th-grade level, no exclamation points, no baby talk. Never include a drug name, dose, or medical instruction I didn’t give you; never add medical reassurance or advice on your own. Prices always stay blank. You draft communication; the veterinarians decide the medicine.”
- #2 The tone calibrator
- #3 The plain-language filter
- #4 Shorter, always
- #5 Three versions
- #6 The de-jargonizer
- #7 Teach it your voice
- #8 The reverse brief
- #9 Fix my dictation
- #10 Translate for texting
- #11 The second opinion
- #12 Explain like a lead tech
- #13 The checklist maker
- #14 Spanish version
- #15 What did I forget

## Treatment Plans & the Money Conversation (Prompts 16–40)

- **#16 The treatment plan explainer** — “Here are the line items from a plan our veterinarian built for [FICTIONAL CASE]: [PASTE ITEM NAMES ONLY]. For each line, one plain-English sentence on why it’s part of this plan — what it does for the pet, not what it is technically. Bloodwork, IV catheter, monitoring: explain as safety, not add-ons. Add no item, promise, or medical claim the plan doesn’t contain. Warm, no jargon.”
- #17 The case-capture organizer
- #18 The estimate cover note
- #19 The three-tier presentation
- #20 The same-day plan delivery
- #21 The declined-care letter
- #22 The range explainer
- #23 The anesthesia-fear reply
- #24 The “why so much” reply
- #25 The online-pharmacy question
- #26 The compare-clinics checklist
- #27 The payment options paragraph
- **#28 The trimmed-plan note** — “The client asked what can wait. Our doctor approved deferring [ITEMS] and keeping [ITEMS]. Write the revised-plan note: what we’re doing now, what we’re watching, when to revisit the deferred items — framed as a plan, not a downgrade.”
- #29 The ER handoff note
- #30 The surgery deposit note
- #31 The recheck value line
- #32 The quality-of-life visit estimate note
- #33 The quality-of-life follow-up summary
- #34 The dental plan special
- #35 The chronic-condition cost picture
- #36 The shopped-around callback
- #37 The mid-procedure call script
- #38 The no-to-negotiation reply
- #39 The good-news revision
- #40 The quiet-estimate follow-up

## Client Communication (Prompts 41–65)

- **#41 The appointment kit** — “Write our 10 standard client messages in the voice you learned from my samples: confirmation with fasting-note placeholder, day-before reminder, drop-off received, mid-day drop-off update with [DOCTOR’S UPDATE] blank, ready-for-pickup with instructions note, recheck reminder, running-behind apology, no-show follow-up without scolding, after-hours auto-reply naming [ER HOSPITAL + PHONE], new-client welcome. Under 50 words each, [BRACKETS] for names and times, all medical content left as blanks for the doctor.”
- #42 The fasting reminder
- #43 The new-client welcome
- #44 Running behind
- #45 The weather closure
- #46 The surgery-day roadmap
- #47 The discharge instruction draft
- #48 The “surgery went well” message
- #49 The post-op check-in
- #50 The medication-question redirect
- #51 The after-hours boundary
- #52 The hospitalization update
- **#53 The recheck nudge** — “Write a warm nudge to a client who hasn’t booked the recheck the doctor recommended for [DATE RANGE]: why the doctor wants eyes on [PET NAME] (healing check, in plain terms), easy booking step, no scolding. Under 50 words.”
- #54 The refill process message
- #55 The behavior-question redirect
- #56 The hesitant-client conversation
- #57 The “call us now” template
- #58 The condolence draft
- #59 The clay-paw note
- #60 The next-day call script
- #61 The euthanasia appointment preparation
- #62 The de-escalation reply
- #63 The goodbye letter
- #64 The gracious second-opinion transfer
- #65 The phone-preference rewrite

## Money & Operations (Prompts 66–85)

- **#66 The self-explaining invoice** — “Turn these invoice line items into one-sentence plain-English descriptions a pet owner understands: [PASTE ITEM NAMES — no client info]. Exam, lab work, and monitoring each get their own line — clients forget that diagnosis and safety are work. No jargon, amounts stay in our system, no items added, merged, or removed.”
- #67 The estimate-vs-final explainer
- #68 The payment-plan confirmation
- #69 The receipt-with-a-future
- #70 The collection ladder
- #71 The declined-card note
- #72 The claim narrative
- #73 The pre-authorization cover letter
- #74 The claim-appeal letter
- #75 The how-insurance-works-here note
- **#76 The wellness renewal letter** — “From these numbers from our PMS [VISITS USED, VACCINES, DENTAL, WHAT IT WOULD HAVE COST À LA CARTE AS $____], write [FAKE NAME]’s wellness plan renewal letter: the year told back as a story of care, the arithmetic plain, renewal step easy. Warm, no hard sell — the math does the selling.”
- #77 The wellness enrollment pitch
- #78 The graceful plan cancellation
- #79 The fee-increase letter
- #80 The vendor paper-trail email
- #81 The backorder two-step
- #82 The invoice discrepancy email
- #83 The insurance-shading refusal
- #84 The no-show policy letter
- #85 The end-of-week money sweep

## Reviews & Reputation (Prompts 86–105)

- **#86 The review reply batch** — “Here are this week’s Google reviews: [PASTE, reviewer names removed]. Reply to each: 1–3 sentences, our voice, thank them, echo one detail they mentioned, vary the wording. Never add any detail about the pet or visit the reviewer didn’t state themselves — even confirming details is off-limits. Under 4 stars: draft but mark HOLD FOR MY REVIEW.”
- #87 The 5-star with a detail
- #88 The 4-star with a niggle
- #89 The 3-star mystery
- #90 The factually wrong review
- #91 The never-a-client review
- #92 The grieving one-star
- #93 The review-storm triage
- #94 The wait-time complaint
- #95 The staff-conduct complaint
- #96 The pricing-complaint reply
- #97 Testimonial to website copy
- #98 The happy-moment review ask
- #99 The big-case review ask
- #100 The second ask (one only)
- #101 The waitlist message
- #102 The formal complaint response
- #103 The reputation audit
- #104 The local-group answer
- #105 The myth response post

## The Clinical-Adjacent Work (Prompts 106–120)

- **#106 The client education handout** — “Draft a one-page client handout on [TOPIC] for our veterinarian to review and edit before use. Sections: what it is (one everyday analogy), why it matters for the pet, what we look for, what treatment generally involves — categories only, NO drug names, NO doses, NO protocols — and what owners can safely do at home, generic only. 8th-grade level, warm, honest without scaring. Mark DRAFT — NOT FOR USE UNTIL DVM-VERIFIED, with a ‘talk to your veterinarian — every pet is different’ footer.”
- #107 The handout localizer
- #108 The exam-room FAQ card
- #109 The pre-visit questionnaire
- #110 The phone triage scripts
- #111 The poison-call script
- #112 The first-visit roadmap
- #113 The SOP from a ramble
- #114 The fear-free handling SOP
- #115 The euthanasia-room SOP
- #116 The CE summary — with VERIFY
- #117 The team meeting agenda
- #118 The new-hire first week
- #119 The training quiz
- #120 The “should we add this service” gut-check

## Marketing & Growth (Prompts 121–145)

- **#121 The profile overhaul** — “Write my Google Business Profile: practice description under 750 characters naming services and [AREA] naturally, no medical claims; a services list with one-sentence plain descriptions for [SERVICES]; answers to the 8 questions pet owners always ask (new clients? hours/weekends? emergencies and after-hours ER? species? anxious-pet accommodations? payment and insurance? first-visit prep? parking/drop-off?) — 2–3 sentences each, our voice, unknown facts as [BLANK].”
- #122 The photo shot list
- #123 The service page
- #124 The new-to-town page
- #125 A month of posts
- #126 The FAQ goldmine
- #127 The 12-month calendar
- #128 The holiday-hazard posts
- #129 The puppy-season series
- #130 The school-visit offer
- #131 The reminder cadence
- #132 The lapsed-family letter
- **#133 The photo permission ask** — “Write the text asking a client’s written permission to share a photo of [PET NAME] on our website and social pages: exactly which photo, where it appears, first name only or no name — their choice, totally fine to say no, and nothing posts until they reply yes.”
- #134 The happy-ending story post
- #135 The dental-month campaign
- #136 The Google Ads starter
- #137 The wellness-plan campaign
- #138 The local-partner letters
- #139 The adoption-event letter
- #140 The shelter-support post
- #141 The new-resident welcome
- #142 The “we do that too” campaign
- #143 The recruiting post
- #144 The team-appreciation post
- #145 Marketing month in 60 minutes

## Admin & Momentum (Prompts 146–150)

- **#146 The Monday morning brief** — “Organize my week from this mess: [PASTE — SURGERIES, STAFF OUT, REP VISITS, DEADLINES, PROMISES MADE]. Output: schedule conflicts, the 3 revenue-critical items, calls owed today, and what I’m forgetting based on what I told you last week [IF IN THIS CHAT].”
- #147 The minutes cleaner
- #148 The quarterly review interview
- #149 The delegation test
- #150 The edition-one graduation


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*AI on the Job Press · Greenlight Publishing · 2027 edition*