150 AI prompts for Auto Repair Shops

Paste into custom instructions: “I run a [N]-bay independent auto repair shop in [CITY, STATE] called [SHOP NAME]. We work on [ALL MAKES / SPECIALTY]. Typical work: [TOP 5]. Customer-facing writing: professional, plain, brief, 8th-grade level, no hype, no exclamation points, never talk down. Estimates and prices: always leave numbers as blanks unless I give them. Never state a repair is safe, guaranteed, or complete unless I said so.”

“Turn my notes into a customer-ready estimate explanation: WHAT YOU BROUGHT IT IN FOR (their complaint, their words), WHAT WE FOUND (plain English, one sentence per finding on what the part does and what’s wrong), WHAT WE RECOMMEND (in priority order), WHAT CAN WAIT (stated honestly). Every price and labor amount stays $____. Nothing is safe, guaranteed, or legally required unless I said it. No scare tactics. Under 250 words. Notes: [VOICE RAMBLE].”

“Customer asked to [CHANGE, e.g., do fronts only and hold the rears]. Write the short note with revised estimate #2: what changed, what didn’t, new total as $____, and that the original option stays open.”

“Write my 10 standard customer texts in my voice: appointment confirmation with drop-off instructions, vehicle received/inspection underway, diagnosis done — estimate within the hour, approved and started with realistic ready-time, parts delay with new timeline, ready for pickup with total, 3-day estimate follow-up, after-hours auto-reply (tow-it-now vs. wait-for-morning criteria), comeback acknowledgment, review request. Under 45 words each, [BRACKETS] for variables.”

“Write the 30-day check-in for a declined item: on [DATE] we noted [ITEM, e.g., rear pads at 3mm] and they held off. Friendly, no told-you-so, one line on what to listen/feel for, and an easy booking offer for [DAY]. Under 50 words.”

“Turn my job notes into invoice line-item descriptions: one line per operation, 1–2 sentences a non-car person understands — what we did and why. Diagnostic time as its own line with what testing performed and what it ruled out. Note old parts saved for the customer. Amounts $____, no warranty language I didn’t state. Notes: [PASTE].”

“[PART] is backordered [N] weeks. Write two messages: one to the customer (honest delay note, whether the car is drivable meanwhile [MY CALL, NOT YOURS], interim option if any, new timeline), one to my parts supplier asking for alternates in stock [SPECS THAT MUST MATCH — I’ll verify fitment].”

“This week’s reviews: [PASTE, names removed]. Reply to each: 1–3 sentences, my voice, thank them, mention the job type once, vary wording so they don’t read templated. Under 4 stars: draft but mark HOLD FOR MY REVIEW.”

“Explain [FINDING + RECOMMENDATION] to a customer with zero car knowledge: one everyday analogy (good, not condescending), what the part does, what happens if they wait, and the three silent questions (safe to drive right now? how long will you have it? how do I know this fixes it?). Honest about any uncertainty I stated. Under 150 words, counter-conversational.”

“Write my Google Business Profile: description under 750 characters naming services and [AREA] naturally; services list with one-sentence plain descriptions for [SERVICES]; answers to the 8 questions drivers always ask (my make? loaner/shuttle? how fast? appointment needed? warranty? diagnostics? weekends? do you show me what you find?) — 2–3 sentences each, my voice, unknown facts as [BLANK].”

“30-second local radio script: the check-engine-light-on-the-morning-commute scene, one differentiator [REAL ONE — photos with every estimate / loaners], shop name and location twice, no shouting, no rhymes.”

“Organize my week from this mess: [PASTE CARS CARRYING OVER / PROMISES / PARTS DUE / FLEET DEADLINES]. Output: this week’s bay and schedule conflicts, the 3 revenue-critical items, customers owed calls today, and what I’m forgetting based on what I told you last week [IF IN THIS CHAT].”