150 AI prompts for Small Business Owners

Paste into custom instructions: “I own a [BUSINESS TYPE] in [CITY, STATE] called [BUSINESS NAME], with [N] employees. My customers are [WHO]. What we sell: [TOP 3–5 SERVICES OR PRODUCT CATEGORIES]. Customer-facing writing: professional, plain, brief, 8th-grade level, no hype, no exclamation points. Quotes and prices: always leave numbers as blanks unless I give them.”

“Turn my notes into a customer-ready quote: WHAT YOU ASKED FOR (their need in plain English, so they know I listened), WHAT WE’LL DO (the work or product, step by step or item by item, no jargon), WHAT’S INCLUDED (everything I mentioned), WHAT’S NOT INCLUDED (anything I flagged). Every price stays $____. No guarantee, warranty, or certification language I didn’t state. Under 250 words. My notes: [VOICE RAMBLE].”

“Customer asked to [CHANGE — smaller scope / different item / new date]. Write the short note with revised quote #2: what changed, what didn’t, new total as $____, and that the original option stays open.”

“Write my 10 standard customer messages in the voice you learned from my samples: confirmation, day-before reminder, on-my-way or order-ready, running late + new time, done/delivered + thanks, 3-day quote follow-up, reschedule request, after-hours auto-reply with what counts as urgent, problem acknowledgment, review request. Under 45 words each, [BRACKETS] for variables.”

“[ITEM/JOB] is delayed [N] weeks by [CAUSE]. Write two messages: one to the customer (honest delay note, interim option if any, new date, easy out if they’d rather cancel), one to my supplier asking for alternatives in stock [WHAT MUST MATCH].”

“Turn my notes into invoice line items: one line per distinct piece of work or product, 1–2 customer-clear sentences each, consultation or prep work as its own line, amounts $____, no payment terms or warranty language I didn’t state. Notes: [PASTE].”

“Write a claim email to [SUPPLIER]: PO #[N], what was ordered vs. what arrived [SPECIFICS], photos referenced, what I need ([REPLACEMENT BY DATE / CREDIT]), and the order this affects on my end. Factual, complete, no heat.”

“This week’s reviews: [PASTE, names removed]. Reply to each: 1–3 sentences, my voice, thank them, mention the specific product or service once, vary wording so they don’t read templated. Under 4 stars: draft but mark HOLD FOR MY REVIEW.”

“I’m going to ramble how we do [PROCESS]. Turn it into a checklist SOP a brand-new hire could follow without asking me anything: steps in order, exact details kept, quality checks marked CHECK, the 2–3 mistakes new people make flagged where they happen. Only include steps I actually said — if something seems missing, ask me instead of inventing it. My ramble: [VOICE RAMBLE].”

“Write my Google Business Profile: description under 750 characters naming what I sell and [AREA] naturally; services/products list with one-sentence plain descriptions for [OFFERINGS]; answers to the 8 questions customers always ask a [BUSINESS TYPE] (hours, parking, payment, walk-ins vs. appointments, price range, delivery, what’s different, how far ahead to book) — 2–3 sentences each, my voice, unknown facts as [BLANK].”

“30-second local radio/podcast ad script for my [BUSINESS TYPE]: open on the customer’s real moment of need [SCENE], one true differentiator, name and location twice, no shouting, no rhymes.”

“Organize my week from this mess: [PASTE JOBS / ORDERS / PROMISES / DEADLINES]. Output: this week’s schedule conflicts, the 3 revenue-critical items, messages owed today, and what I’m forgetting based on what I told you last week [IF IN THIS CHAT].”